PRIVACY POLICY - YOUR RIGHTS

THE ROYAL COMMONWEALTH EX-SERVICES LEAGUE (RCEL)
PRIVACY POLICY STATEMENT

How we will use your information when you give your data to RCEL Head Office
This statement explains why RCEL ask for your personal information, how we store and use it and who we may share it with, and what your rights are.

Why we ask for your personal information
• Key workers (volunteers) within Member Organisations
We ask that you process personal data relating to commonwealth veterans and widows on our behalf to enable RCEL to provide welfare support to eligible current and future beneficiaries. We will process the data you provide to us in order to fulfil our commitment and meet our objectives. This data will be kept in accordance with UK GDPR. In addition, we will hold personal information about you (with your consent) as this allows us to maintain a working relationship with you and other key workers within your organisation, to contact you about meetings and other events and administer effectively all welfare applications and deal with issues appropriately.
• Council Members
We hold your personal data to enable us to contact you and keep you informed of RCEL work, for meetings, events and training.
• Supporters of RCEL
We hold your personal data to enable us to contact you, usually on an annual basis in relation to providing you with information relating to our work and fund-raising.

Why we ask for your personal information.
We want you to play a full part as a Member of The RCEL.  We would like you to process data on our behalf in order to provide welfare support to beneficiaries and potential beneficiaries in accordance with our Objects.  We would also like to process your data in order to provide welfare support to beneficiaries and potential beneficiaries in accordance with our objectives.  In addition we may want to be able to contact you about our events.  By consenting to us holding your information we can administer any membership and welfare applications and issues.

Who is your data shared with.
The data collected will only be shared within RCEL Head Office and appropriate relevant organisations for legitimate reasons. Any data received concerning welfare cases/applications will only be shared with organisations in a position to support RCEL such as other Military and appropriate Civilian Charities. These UK based organisations are subject to UK GDPR.
How we store your information.
The information you consent to give us is stored electronically on a secure IM&T system owned by The Royal British Legion that is fully UK GDPR compliant. Data held on this system can only be accessed by RCEL Head Office staff with authority to do so. We have procedures and policies in place in order to keep your personal information protected in accordance with the UK General Data Protection Act 2018.

How long do we keep your information for.
As a Member or Supporter of RCEL we will hold your data for legitimate reasons connected to RCEL work. If you cease to be a Member or Supporter we may hold your data for up to 6 years. If you have consented for us to contact you about the work of RCEL via our Annual Report, then we will maintain your record until you tell us you would like us to delete it. If you request, we shall delete or dispose of your data in accordance with our Disposal Policy. In most cases this will involve confidential shredding of hard copy material or deletion from our electronic IM&T systems.

Your rights.
You have the right to be informed, have access and rectify incorrect information. If you want to see the information we hold on you, you can submit at any time a Subject Access Request (SAR) in writing to the Controller Finance & Compliance – details as below.
Controller Finance & Compliance
The Royal Commonwealth Ex Services League
Haig House
199 Borough High Street
London SE1 1AA
Or email: [email protected]

Under the data protection law, we must verify your identity and explain to you our reasons if we do not agree to carry out your request.

The RCEL is the Data Controller, and you may contact us if you feel your rights have been breached. Please send an email to: [email protected] for the attention of: Secretary General

For independent advice about data protection, privacy, and data-sharing issues, you can contact the Information Commissioner: For General Enquiries go to the website: http://www.ico.gov.uk If you are unable to find the answers to your questions on the website call the ICO helpline on
0303 123 1113 or use our live chat service.

RCEL - Royal Commonwealth Ex-Services League - Registered Charity No. 1174874 - Haig House, 199 Borough High Street, London SE1 1AA, United Kingdom - Telephone +44 (0)20 3207 2413

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